Meetings That Work: Better Hosting | Peter Hughes
Meetings are not the problem. Unclear meetings are. A good meeting has a purpose, a boundary, and an outcome. It respects time and creates momentum. A bad meeting is a holding pattern that drains energy. If you are the host - State the outcome. What will be true by the end. Decision, alignment, plan, or unblock. - Write an agenda that fits the time. If it does not fit, cut scope. Do not stretch time. - Invite only the people who add value. Attendance is not a badge. It is a cost. - Pre read when needed. Use the meeting for thinking and decisions, not for live reading. - Assign ownership. Every action needs an owner and a date, even if the date is a check in. If you are a participant - Arrive prepared. If there is a pre read, do it. If you cannot, say so. - Stay on the purpose. Parking lots are not avoidance. They are respect. - Speak in decisions. If you have a view, make it actionable. What should we do next. Recurring meetings are the biggest leak Recurring meetings need regular renewal. If the meeting no longer produces value, it should change cadence, change format, or stop. Calendars fill themselves. Good leaders deliberately protect focus.
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